Our lawful base for holding your personal data will be to get your positive, informed consent. Unless you tell us otherwise the data we hold for you as a member are your email address, postal address and telephone number. We hold these data so we can communicate with you. We use email to send out our monthly newsletter and occasional urgent alerts. We hold your phone number as a back up in case we find emails are not being delivered. We hold your postal address as a further back up and so we can identify members near a green lane subject to some impending change. (Examples of an impending change to a green lane might be a repair; the investigation of the right of way status; or a proposal for a Traffic Regulation Order excluding motor vehicles.)
The PDGLA Secretary is the data controller and the main data processor, ie user of the data. On occasions the Secretary may delegate data processing to another committee member, for example to send out the newsletter if the Secretary is ill or on holiday. We will not share personal data with third parties without your consent.
Members’ personal data will be kept for as long as you are a member/supporter or until you tell us to delete it.
You have the following rights with regard to your personal data: to be informed as to how it is collected, used and retained and who it will be shared with; to have ‘access’ to it, ie know what we hold and on what lawful basis; to have any errors corrected; and to have your data erased. To exercise any of these rights please contact the secretary at firstname.lastname@example.org. We will action your requests within a month.
All personal data will be stored on the secretary’s password protected personal computer. Returned consent forms will be retained in electronic form as backup. The data will be transcribed into a spreadsheet to allow easy linking of members to a route of interest as described above. Email addresses will be replicated in the contacts section of the email system of the secretarys internet service provider. The data will be backed up monthly to an external hard drive.